Attendance Reporting

Our Expectation

It is vital that your child attends school on time every day. If your child is not in school it impacts their progress. We expect our students to achieve 97% attendance. This is the equivalent of just 6 days of education missed over the year.

97%
Expected Attendance

Understanding attendance

The diamond to the left shows how we communication attendance to our students. We talk about their attendance colour. The aim is for all students to remain in Green, days missed may see your child move into different attendance colours. When this happens we do our best to let you know to help you monitor your child's attendance. Every session counts, so even making it in for the afternoon improves attendance.

How do I report an absence?

You must report absence on the first day. You  can report an absence by:
Text: 07860 055 215 (preferred)
Email: attendance@springwestacademy.org
Phone call (leave a message only): 0208 831 3019
Ensure that you give your child's name, their registration group and a quick explanation for the reason of their absence.

If your child is unwell you must be specific about the symptoms the exhibit, i.e. 'a temperature of 38.4' not simply 'fever'.

What if I need to self isolate my child as a result of COVID19?

If anyone in your household has either a new, continuous cough, or fever your household should isolate for 14 days. Use the contact details above to notify us of the temperature of the fever or the nature of the cough stating that you are beginning a period of 14 days of isolation. Further information on our response to COVID19 can be found here. It is important that you distinguish between regular illness and suspected COVID19.

What if I know of a future absence?

Send an email at attendance@springwestacademy.org with as much details as possible and/ or any support documentation. Requests for term-time absences must be sent in writing for the attention of the Principal.

Do I need to provide evidence for an absence?

Yes, absences may only be authorised when supported by evidence. Authorisation cannot be made until the supporting documentation is provided. Please note that authorisation of absence is at our discretion.

Authorised Absences

  • Academy trips, visits
  • Interviews
  • Work experience
  • Hospital appointments
  • Emergency doctor’s/ dental appointments
  • Orthodontist appointments
  • Religious festivals
  • Funerals for immediate family

Unauthorised Absences

*Appointments must be arranged outside school hours whenever possible. Students are expected back in school after their appointment.

Attendance notifications

It is your duty to notify us of your child's absence for each day they are unable to attend school. Where this is not communicated to us we follow up with text messages from around 11am. It is vital that you respond to these messages.

Our teaching day begins at 9:20am when the first register is taken (note students are welcome to attend our free breakfast club from 8:10am). If your child is not sat in the first period at 9:20am but arrives after they will be marked as late. Punctuality is important to us, with a later start there can be no excuses for not arriving on time. Late notifications are sent out daily at around 11am.

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